A pilot with a decision at the end.

Validate one workflow with representative users and approved data. Agree the evidence required before expanding the system.

Pilot brief

Organization [Organization] · Workflow [Workflow] · Sponsor [Owner] · Delivery window [Dates]

Proposal template for review. Targets below must be agreed and populated; they are not measured results or service guarantees.

What is included

A controlled test environment, approved document ingestion, role-aware retrieval, source citations, a bounded inference adapter, evaluation dataset, user testing, and a decision report. The initial corpus, user count, integrations, and supported file types must be specified.

Corpus [Sources / size] · Users and roles [Scope] · Deployment [On premises / private cloud]

Acceptance scorecard

Criterion	Baseline	Agreed target / evidence
Workflow completion time	[Measured current value]	[Target and sampling method]
Grounded answer accuracy	[Baseline]	[Human-reviewed evaluation set]
Citation correctness	[Baseline]	[Source supports each material claim]
Unauthorized retrieval	Not permitted	[Denied-access regression cases]
Latency and operating cost	[Current value]	[Hardware, concurrency, test duration]

Delivery and decision gates

Approve data handling, access matrix, scope, and scorecard.
Build the isolated pilot and establish the baseline.
Evaluate Bulgarian/English questions, denied requests, and failure recovery.
Run user trials with human review; record limitations.
Decide: deploy, revise, or stop. Delete or return pilot data as agreed.

Boundaries and commercial terms

No autonomous consequential actions or production data changes. No certification or legal-compliance conclusion is included. Client provides authorized data, domain reviewers, infrastructure access, and acceptance decisions.

Fee [amount / currency / taxes] · Milestones [terms] · Retention [period] · Change process [written agreement] · Authorized signatures [parties].