From a defined task to an operating system

1. Assess suitability

Describe the task, users, sources, constraints and current workflow. Establish whether the data is suitable and AI is needed. The output is a prioritised scenario, identified risks and a bounded pilot proposal.

2. Run a pilot with acceptance criteria

Agree control questions, tolerable failures and usefulness measures. Use approved data and a limited user group. The decision to continue rests on results, not an impressive demonstration.

3. Prepare for deployment

Review permissions, capacity, monitoring, backups and integrations. Identify who accepts and operates the system. Verify recovery, rollback and behaviour when dependencies are unavailable before release.

4. Introduce the system deliberately

Begin with a defined scope, training and feedback channel. Observe real questions, refusals and corrections. New archives do not become accessible automatically.

5. Maintain and reassess

Model, document and business-process changes pass repeatable checks. An agreed plan defines upgrades, incident response and service exit. Timescales and pricing follow scope assessment.

The information flow

1. Assessment
2. Pilot
3. Acceptance
4. Rollout
5. Operations

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